Book the event
Keep the client, package, location, date, time, pricing, and event details organized from the start.
Free 14-day trial. No credit card required.
See who is available before assigning gigs
Schedule performers directly to booked events
Let staff view, accept, or decline assigned gigs
Keep team schedules connected with calendar sync
Team scheduling gets messy fast when everything is scattered
When your party business grows beyond one performer, every booking creates more moving parts. If details are spread across texts, spreadsheets, calendars, inboxes, and memory, mistakes become much easier to make.
Availability confusion
You should not have to dig through messages to figure out who can work an event.
Assignment friction
Scheduling performers should be connected to the actual booking, not handled in a separate spreadsheet.
Double-booking risk
When calendars and bookings are disconnected, it is easier to miss conflicts.
Admin overload
Every manual follow-up takes time away from sales, clients, and growing the business.
Free 14-day trial. No credit card required.
See how team scheduling works inside PPM
Know who is available
Check availability before assigning a gig.
Assign performers to events
Keep staffing connected to bookings.
Give staff their own portal
Let staff view gigs and track their status.
Accept or decline gigs
Send clear gig requests with event details.
Keep everyone coordinated
Sync availability, bookings, and staff calendars.
Staff Availability
Check who can work before assigning the booking.
3 available
Ava
Available · Princess performer
Available
Mia
Available · Face painter
Available
Leo
Unavailable · Existing booking
Busy
Sam
Available · Assistant
Available
Assign Performers
Add the right team members to each booking in seconds.
3 roles covered
Princess Performer
Ava assigned
Assigned
Face Painter
Mia assigned
Assigned
Party Assistant
Sam assigned
Assigned
Balloon Twister
Optional extra role
Add
Staff Portal
Give performers one place to view gigs and keep track of their status.
4 gigs
Princess Birthday Party
Sat · 2:00 PM · Edinburgh
Confirmed
Garden Party Visit
Sun · 11:30 AM · Glasgow
Pending
Superhero Party
Tue · 4:00 PM · Stirling
Declined
Face Painting Event
Fri · 1:00 PM · Livingston
Confirmed
Accept or Decline
Let staff review the event details before responding.
Response needed
Date
Saturday, 22 June
Time
2:00 PM - 4:00 PM
Location
Edinburgh
Role
Princess Performer
Arrive 20 minutes early. Costume and party notes are included.
Week Planner
See bookings, staff availability and assigned gigs in one weekly view.
Synced view
This week
Events and staff schedules together
Mon
17
Tue
18
Wed
19
Thu
20
2 gigs
1 gig
3 gigs
1 gig
Ava
Free
2-4pm
Free
Busy
Mia
Busy
Free
1-3pm
Free
Sam
Free
Free
Busy
4-6pm
Available
Unavailable
Assigned gig
Calendar feed updated
Assigned gigs can appear in each performer’s calendar
Live
Staff scheduling is only one part of running the event
Most scheduling tools stop once a person is assigned to a time slot. Party Pro Manager goes further by connecting your team schedule to the rest of your party business workflow.
Booking
Capture inquiries, organize event details, and manage the booking from first contact to confirmed party.
Planning
Keep packages, notes, timing, equipment, forms, and event details connected to the booking.
Client communication
Send clearer messages and keep client details organized without digging through scattered inboxes.
Billing & payments
Create invoices, collect deposits, track balances, and keep payment details connected to the event.
Staff coordination
Assign performers, manage availability, and keep your team connected to the events they are working.
Built around party bookings, not generic employee shifts
Generic scheduling tools are usually built for shifts, departments, locations, and employee rosters. Party entertainment businesses work differently.
Generic scheduling tools
Party Pro Manager
Best fit
Made for growing party entertainment companies with teams
PPM is especially useful for businesses coordinating more than one performer, staff member, subcontractor, or entertainer.
Manage multiple performers or entertainers
Track availability before scheduling
Move beyond spreadsheets and manual coordination
Assign staff to booked events
Give staff access to their own schedule
Connect booking, planning, billing, and team scheduling
Trusted by party businesses that need to stay organized
832,242+
Staff gigs scheduled through PPM
“PPM is exactly what our business needed to get organised and grow. It is amazing what this has done for our business cutting our admin cost by 3. Our staff find the portal very useful.”
Marielle, Princesses & Fairytales
“We have 80 cast members and 20-30 events per week. Party Pro Manager is the ONLY way we could keep up with everything. It is a very robust system.”
Stephanie, Mystical Parties
“My favorite part is the easy staff communication. It’s a feature that no other booking system has been able to provide me so far. It’s great!”
Ashley, Crystal Castle
Common questions
Is Party Pro Manager only for staff scheduling?
No. Staff scheduling is one important part of PPM, but the platform also helps with bookings, planning, client communication, invoices, payments, and event management.
Can staff manage their own availability?
Yes. Staff can enter availability so you can make better scheduling decisions before assigning gigs.
Can staff accept or decline gigs?
Yes. PPM supports staff workflows that allow team members to accept or decline assigned gigs.
Do I need a credit card to start?
No. You can start a free 14-day trial without a credit card. No catch.
You’ll get full access to Party Pro Manager so you can see how it’ll save hours of admin time every week 🙂
Plus, you can continue to use Party Pro Manager risk free for an additional 90 days, backed by our Outrageous Guarantee.
Free 14-day trial
No credit card required. Built specifically for party entertainment companies.
